ZEISS in India is seeking an Analyst for International & Intercompany Payments based in Bengaluru to own the end-to-end execution of cross-border vendor payments and intercompany settlements while driving measurable improvements in cycle time, compliance, and automation.

Responsibilities

International (Cross-Border) Vendor Payment Processing

• Execute the full cycle of foreign currency payments to global vendors including import of goods/services, royalties, licence fees, professional/technical fees, reimbursements, freight, logistics, and advance remittances.
• Validate invoices against purchase orders, goods receipts, and service entry sheets (three-way/two-way match), verifying Incoterms, currency, payment terms, bank details, and supporting documentation (Bill of Entry, Bill of Lading, contracts, SOWs, tax residency certificates, Form 10F, No-PE declarations).
• Prepare, review, and release payment proposals and runs across multiple currencies, banks, and instruments (wire/telegraphic transfer, SWIFT, SEPA, ACH, cross-border cards).
• Determine and apply correct value dates, FX conversion basis, correspondent bank charge instructions, and payment references.
• Manage payment rejections, returns, amendments, recalls, tracers, and SWIFT gpi enquiries with banks and beneficiaries to drive root-cause closure.
• Own vendor payment queries end-to-end with clear commitment dates and no unanswered ageing items.

Intercompany Payments and Settlement

• Process intercompany payables to ZEISS affiliates in line with Group intercompany, transfer pricing, and treasury policies, including netting, in-house cash/bank settlement, and central payment factory routing.
• Perform intercompany reconciliation: match open items against affiliate confirmations, investigate and clear mismatches, disputed items, and ageing balances ahead of month-end and quarter-end deadlines.
• Coordinate with affiliate finance teams and Group Treasury on settlement calendars, netting cycles, cut-offs, and currency of settlement.
• Ensure intercompany transactions carry correct documentation, agreements, and withholding tax treatment for statutory audit and transfer pricing documentation.

Banking Operations and Treasury Interface

• Operate bank portals and host-to-host/SWIFT connectivity for payment initiation, authorisation workflow, status tracking, and confirmation retrieval.
• Prepare and submit banking documentation for outward remittances (Form A1/A2 equivalents, purpose codes, invoice and contract sets, tax certificates) through to bank clearance and closure.
• Support daily cash positioning inputs by providing accurate, timely payment forecasts to Treasury and flagging large-value or unusual remittances in advance.
• Perform bank statement reconciliation for payment clearing accounts, clear open items, and resolve unapplied or unidentified entries.
• Track and challenge bank charges, FX spreads, and correspondent deductions; provide data to Treasury for banking partner reviews and pricing negotiations.
• Support FX exposure management by supplying reliable payables exposure data by currency and expected settlement date.

Regulatory Compliance, Tax and Governance (India)

• Ensure outward remittances comply with the Foreign Exchange Management Act (FEMA), RBI Master Directions on Import of Goods and Services and Miscellaneous Remittances, and prescribed purpose codes.
• Own withholding tax workflow on foreign payments: Section 195 determination, DTAA benefit application, collection/validity checking of Tax Residency Certificates, Form 10F, and beneficial ownership/No-PE declarations; coordinate Form 15CA and Form 15CB issuance and filing.
• Ensure correct GST treatment on imports and import of services, including reverse charge mechanism liability, IGST on imports, and input tax credit eligibility documentation.
• Monitor and close entries in IDPMS / EDPMS and outstanding Bill of Entry positions; ensure advance remittances are regularised within regulatory timelines.
• Maintain audit-ready documentation packs for every remittance and support statutory audit, internal audit, tax assessments, transfer pricing reviews, and Group internal control testing.
• Operate and evidence internal controls over payments including segregation of duties, maker-checker, and delegation of authority limits.